In 2025, a document is more than just a text submission on a blank page. Apps like word processing software allow a user to not only write but also format, share, and save the same content on different devices. It does not matter if you want a free tool to write school papers or a professional platform to create business reports; the right program will always keep you on track and in the work flow you desire.
On the current market, we can see seven options that offer the best features of word processing. The selection results from the combination of the insights presented in several professional and up-to-date expert guides on the field. Here are seven great choices, including what they do well, where they miss, and which fits you best (especially if you’re in the U.S.).
Microsoft Word
Microsoft Word is known as the greatest name among the various word processing software, it still remains a tough competitor in terms of features. Transforms user text into the desired style using deep formatting controls, gives smart editing tools, and assures your file with almost every file type and is perfect for both work and school, as well as MS Word helps a lot if you want to copy data from Excel, PowerPoint, or OneDrive.
Maybe you can pay a little bit for it or maybe not, the choice is yours. Costs are not always fixed though. Microsoft 365 subscriptions start at a few dollars per month but the common practice is that most workplaces and schools provide access for free to their employees and students respectively. For offline editing and collaboration, those who have an active Word license remain the safest option to choose.
Google Docs
Initially, Google Docs was planned to be a free text editor for Web users; later on, it developed into a versatile tool that could perform the features of a word processor but keep all files in the cloud instead of the local disk. Besides, its feature of real-time collaboration is considered its major strength. A single document can be edited by multiple users at once without them having to send the document as an attachment.
Docs is free to use if you have a Google account. Paid business plans under Google Workspace come with some additional storage, security, and management features. Meanwhile, offline editing is available, yet, the performance is at its best if there is a strong connection to the internet. Want a deeper comparison of these tools? Read more in our full guide here for extra details and expert picks.
LibreOffice Writer
LibreOffice Writer is a feature-rich alternative for those who want the power of a tool without having to subscribe. This open-source word processing software can save and open files in the MS Word format alongside the newly added advanced styles, templates, and export options such as PDF and EPUB.
Writer can be installed for free on Windows, macOS, and Linux. Updates are frequent, and community support is always strong. It is mostly used by writers, students, and small offices that require local editing of documents.
WPS Writer
WPS Writer has an interface and tools similar to Microsoft Word which helps new users to get familiar with it quickly. Besides supporting the commonly used file types, WPS Writer offers cloud storage for mobile access to files.
The free version is enough for basic users while the premium plan releases ads and adds advanced PDF features. WPS is famous in places where cost matters but professional formatting is still a priority.
SoftMaker TextMaker
SoftMaker TextMaker is a classic word processing software known for its speed and spotless interface. It does not take long to open large documents, and it works smoothly on old computers. TextMaker also supports DOCX and other popular formats, thus, it is easy to exchange files with Word users.
The essential edition is for free. A paid Office suite adds new features like enhanced templates and mail merge functions. It is the perfect choice for those users who want the stability of good performance without the heaviness of their system being demanded.
FocusWriter
FocusWriter removes the menus and toolbars so you can only concentrate on writing. It is the right tool for those writers who need a silent place where they can make their drafts or stories. Personalized themes and the sound of a typewriter can also be components of the simple experience.
This is an open-source program and free of charge. It contains minimalistic formatting; the documents can be saved as common text files and later, formatting can be done in any other editor.
WriteMonkey
WriteMonkey is an equally light software that is still able to provide the user with the distraction-free writing experience. It does not have to be installed on a computer, it simply operates from a USB drive, which means you can have it with you wherever you go. The markdown feature allows users to easily format the text without using cumbersome menus.
WriteMonkey is open-source, but users can voluntarily donate some money as a token of appreciation for the continuing development of the application. Its easy design makes it perfect for the quick writing of blog posts or essays when traveling.
Choosing the best word processing software
Deciding on the appropriate word processing software mainly depends on what you require from it:
If you need to create documents with a professional look and do a lot of formatting, then the best option would be Microsoft Word.
When it comes to shared editing, Google Docs is the best solution. The open-source applications LibreOffice Writer and WPS Writer are the most reliable software for desktop users who want to work offline for free.
The two applications, FocusWriter and WriteMonkey, provide an undisturbed atmosphere for users who want to write without any distractions.
Compatibility between different file types, the possibility of working offline as well as privacy should be considered before taking a stand. Usually, the paid version of a certain program contains the most advanced security features together with technical assistance, while a free tool is a perfect fit for the basic needs of most users.
Costs and Time Frames
In most cases, the installation of free word processing software just takes a few minutes. If you choose a subscription service like Microsoft 365 or Google Workspace, you will have to provide your sign-up and payment details before you can use it. However, the duration between the moment you start the process and the moment you actually become able to use the service is pretty short. Most of the time, updates are done automatically behind the scenes, so normal maintenance is minimal.
Frequently Asked Questions
Which word processing software is best for offline use?
LibreOffice Writer, WPS Writer, and Microsoft Word all work well without an internet connection.
Are free programs secure?
Open-source tools like LibreOffice are maintained by active communities and are generally safe. Always download from official websites to avoid malware.
Can I share files with Word users if I use a free tool?
Yes. Most free programs export to DOCX, which is widely supported.
Do I need to pay for cloud storage?
Google Docs offers free storage with limits. Microsoft and WPS provide a small amount for free, with upgrades available for larger files.
Is mobile editing possible?
Yes. Microsoft Word, Google Docs, and WPS all have mobile apps for Android and iOS.
Final Thoughts
The right word processing software balances features, cost, and ease of use. From full-featured suites like Microsoft Word to minimalist apps like FocusWriter, the options in 2025 make it easier than ever to write and share documents. Choose the one that fits your workflow, and you’ll spend less time managing tools and more time creating content.
